Exciting Opportunity: Accounts Payable Specialist
Location: Ramada Resort
Department: Finance
Reports To: Cluster Financial Controller
Are you passionate about finance and ready to excel in the hospitality industry? Ramada Resort is seeking a meticulous and proactive Accounts Payable Specialist to join our dynamic team. If you have a flair for detail, expertise in financial systems, and a knack for maintaining efficient vendor relations, we want to hear from you!
About the Role
The Accounts Payable Specialist plays a crucial role in managing the resort’s financial operations. This position ensures timely and accurate processing of invoices and payments while maintaining compliance with internal policies and regulatory standards. Proficiency in Sun Systems and Opera PMS is highly preferred, making these skills a strong asset for any applicant.
Your Key Responsibilities
Efficient Invoice Management:
- Review and verify invoices for accuracy, approvals, and proper coding.
- Match invoices with purchase orders and delivery receipts for seamless processing.
- Process invoices and payments using Sun Systems with precision.
Vendor Relationship Management:
- Build and maintain professional relationships with vendors.
- Address and resolve payment inquiries and discrepancies promptly.
- Set up and manage vendor accounts in Sun Systems.
System Integration and Reconciliation:
- Ensure the accuracy of financial data within Sun Systems and its alignment with internal controls.
- Collaborate with front office teams using Opera PMS for reconciling guest folios, deposits, and payments.
- Guarantee smooth integration of payable transactions with hotel operations.
Accurate Reconciliation:
- Reconcile accounts payable ledgers to ensure payments and invoices are recorded accurately.
- Perform monthly vendor statement reconciliations.
Regulatory Compliance and Recordkeeping:
- Maintain organized records of invoices, payments, and vendor communications.
- Adhere to tax regulations and ensure compliance with VAT, withholding tax, and other legal requirements.
Financial Reporting:
- Prepare and present accounts payable reports, including aging analysis and cash flow forecasts.
- Support month-end closings and provide documentation for audits.
Cross-Department Collaboration:
- Coordinate with procurement, front office, F&B, and other departments to streamline documentation and approval processes.
- Work with the finance team on cross-functional projects to drive efficiency.
What We’re Looking For
Education:
- Bachelor’s degree in Accounting, Finance, or a related field (preferred).
- Professional certifications such as CPA or CMA are a plus.
Experience:
- Minimum of 2 years in accounts payable, preferably within the hospitality sector.
- Hands-on experience with Sun Systems and Opera PMS is highly desirable.
Technical Skills:
- Proficiency in Microsoft Excel and the entire Office Suite.
- Strong understanding of accounting principles and hospitality industry standards.
Soft Skills:
- Exceptional attention to detail and accuracy.
- Outstanding organizational and multitasking abilities.
- Effective communication and problem-solving skills.
Why Join Us?
At Ramada Resort, we believe in fostering professional growth. Through skill development programs and collaborative projects, you’ll have the opportunity to thrive in a supportive and engaging work environment.
Application Process
If you’re ready to take the next step in your career, submit the following to hr@ramadaresortdar.com by 4th January 2025:
- A detailed application letter.
- Your CV, including contact details for three referees (names, email addresses, and phone numbers).
Note: The email subject line must clearly indicate the position you’re applying for, e.g., "Accounts Payable Specialist." Only shortlisted candidates will be contacted
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