EXCITING CAREER OPPORTUNITY
Office Management Assistant
Dar es Salaam Stock Exchange PLC (DSE)
The Dar es Salaam Stock Exchange PLC (DSE) is seeking a dynamic and dedicated Office Management Assistant to support its operations. Established in 1996, the DSE transitioned into a public company in 2015 and self-listed in 2016. As a key player in the financial sector, the DSE provides a trading platform for listed securities and facilitates capital raising through shares and bonds.
Job Purpose:
The selected candidate will be responsible for ensuring the smooth operation of the CEO’s office while handling various administrative duties. Additionally, they will oversee the management of DSE’s records, ensuring security, accuracy, and compliance with regulatory standards.
Qualifications, Experience & Skills:
✔ Diploma in Business Administration or an equivalent qualification from a recognized institution.
✔ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
✔ Minimum of two (2) years of relevant experience in a reputable institution.
✔ Strong multitasking and time-management skills with a proactive approach.
✔ Excellent organizational skills, ability to work both independently and as part of a team.
✔ High level of professionalism, discretion, and confidentiality.
✔ Exceptional communication skills (written & verbal) with strong attention to detail.
✔ Fluency in both English and Swahili.
✔ Securities Investment & Trading (SIT) Certification is an added advantage.
✔ Strong relationship management and customer care abilities.
✔ Understanding of DSE’s operations and cross-cultural diversity skills.
Key Responsibilities:
1. Executive Support:
📌 Manage and prioritize the CEO’s calendar, meetings, and travel logistics.
📌 Prepare daily schedules and briefing documents for the CEO.
📌 Handle CEO’s phone calls, visitors, and communications efficiently.
📌 Maintain important contacts and correspondence.
📌 Provide administrative and logistical support for executive meetings and board functions.
2. Records Management:
📌 Maintain both paper and electronic filing systems.
📌 Process and distribute incoming correspondence.
📌 Manage confidential files and ensure compliance with data privacy protocols.
📌 Collaborate with other departments to support records management needs.
3. Administrative Support:
📌 Serve as a backup receptionist when needed.
📌 Manage general office emails and correspondences.
📌 Schedule meetings and appointments for Heads of Departments (HoDs).
📌 Organize logistics for DSE events and board meetings.
📌 Handle petty cash transactions for the CEO’s office.
Remuneration:
A competitive salary package will be offered.
How to Apply:
Applications must be submitted online via DSE’s Job Portal at www.dse.co.tz.
📌 Deadline: 17th February 2025
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