Visits & Events Officer EO Job Vacancy at British High Commission Tanzania

Visits & Events Officer EO Job Opportunity at the British High Commission Tanzania

About the British High Commission (BHC)

The British Government is an employer that champions diversity, inclusion, and equal opportunity. We believe in fostering a fair and respectful workplace where all individuals, regardless of background, are encouraged to apply. Our organization actively supports family-friendly policies and flexible work arrangements, where operational requirements allow.

We are currently hiring a Visits & Events Officer (Executive Officer - EO) to play a key role in ensuring the successful coordination of high-profile events and visits at the British High Commission in Dar es Salaam.

Position: Visits & Events Officer (EO)

Location: Dar es Salaam, Tanzania
Department: Foreign, Commonwealth & Development Office (Residence and Support Staff)
Type of Position: Fixed-term, with the possibility of renewal
Working Hours: 35.5 hours per week
Salary: TZS 3,812,897 per month
Application Deadline: 6 March 2025
Start Date: 1 April 2025

Role Overview

The Visits & Events Officer will be responsible for planning, coordinating, and executing high-profile events and visits while ensuring a seamless experience for guests and stakeholders. The role requires a proactive, detail-oriented, and adaptable individual with strong organizational and leadership skills.

This is a multi-faceted position that involves managing logistics, financial compliance, and residence operations. The job holder will collaborate with multiple teams, requiring strong communication skills and the ability to work under pressure.

Key Responsibilities

Event Management (40%)

Lead event planning and execution for the British High Commission (BHC), ensuring professionalism and high standards.
Oversee scheduling, logistics, and operational delivery of events in Dar es Salaam and Dodoma.
Coordinate closely with Estates, Communications, Residence, and Policy teams as well as external stakeholders.
Manage event budgets and procurement, ensuring adherence to FCDO financial policies.
Serve as Event Manager for large-scale events, such as the King’s Birthday Party, overseeing on-the-day execution and post-event evaluations.

Visit Coordination (20%)

Serve as Visits Officer for high-profile official and Ministerial visits.
Act as the central coordinator, managing scheduling, meetings, and overall logistics.
Organize practical arrangements and collaborate closely with BHC teams and UK headquarters (HQ) representatives.

Residence Management (30%)

Supervise and manage a team of four residence staff, ensuring smooth operations.
Implement financial and operational controls, including budget oversight and stock management.
Handle procurement and purchasing for daily residence activities.
Oversee health and safety compliance in collaboration with the Health & Safety Coordinator.

Additional Cross-Cutting Support (10%)

Assist with other operational duties as needed, including providing PA support to senior leadership.
Adapt to evolving priorities, ensuring flexibility and responsiveness.

Essential Qualifications & Skills

Proven experience in event management or the hospitality industry, including organizing medium to large-scale events.
Excellent communication and time management skills.
Strong budget management experience, handling budgets over $20,000.
Leadership experience, managing a team of at least two people.
Fluency in English (both spoken and written).

Desirable Qualifications & Skills

Prior experience coordinating high-profile visits (e.g., Ministers, senior officials, dignitaries).
Knowledge of estates management.
Previous work experience in an international organization.

Key Competencies & Behaviors

Changing and Improving – Adapting to new challenges and optimizing processes.
Delivering at Pace – Managing time efficiently and meeting deadlines.
Managing a Quality Service – Ensuring high standards in service delivery.
Working Together – Collaborating effectively with internal and external stakeholders.

Work Arrangements & Benefits

The role requires physical presence at Umoja House (BHC offices) or the High Commissioner’s residence on most days.
Evening and weekend work may be required for events or visits, with Time Off in Lieu (TOIL), Overtime, or Shift Disturbance Allowance (SDA) as compensation.
Access to learning and development opportunities, including training on budget management and line management best practices.

Additional Information

The British High Commission does not request any fees or payments during the application process.
Candidates must legally reside and work in Tanzania, with the appropriate visa/work permit.
The successful candidate will be responsible for:
1. Obtaining the necessary work permits.
2. Covering the costs of relocation.
3. Ensuring compliance with Tanzanian employment regulations.
Security clearance and reference checks will be conducted before final selection.
Applicants placed on a reserve list may be considered for similar roles within 12 months.

How to Apply

If you meet the requirements and are eager to be part of the British High Commission team, click the link below to submit your application:

🔗 TAP / CLICK HERE TO APPLY