Exciting Opportunity: Operations Officer
Company: Alji Gardening Solutions
Location: Dar es Salaam, Tanzania
About Us
Alji Gardening Solutions is a dynamic organization committed to delivering exceptional gardening and landscaping services. We are looking for a detail-oriented, proactive, and organized professional to join our team as an Operations Officer. This role offers the chance to work in a collaborative environment and contribute to the seamless functioning of our operations.
Role Overview
The Operations Officer will oversee a variety of administrative, logistical, and communication-related tasks to ensure smooth day-to-day operations. The ideal candidate will demonstrate strong organizational abilities, a solid grasp of basic accounting principles, and the capacity to work independently while managing diverse responsibilities.
Key Responsibilities
1. Communications Management
- Act as the primary liaison between the company and its clients to ensure smooth communication.
- Handle and respond promptly to emails, calls, and written correspondence from clients and team members.
- Manage the preparation and submission of official documents in line with company regulations.
- Dispatch official letters and documents to designated recipients.
- Foster positive relationships with clients, suppliers, and stakeholders.
- Coordinate with delivery services, courier teams, and vendors to ensure safe transportation of materials.
2. Administrative Support
- Perform routine administrative tasks, including filing, data entry, and document management.
- Maintain accurate records of staff and clients.
- Monitor compliance with company policies and processes.
- Oversee the upkeep of office facilities, ensuring repairs, cleanliness, and safety measures are maintained.
3. Coordination of Resources and Supplies
- Manage the procurement and distribution of uniforms, equipment, and office supplies.
- Supervise office cleanliness and maintain inventory levels for necessary items.
4. Assistance with Tax and Accounting Functions
- Support basic financial tasks such as managing budgets, processing invoices, and tracking expenses.
- Ensure timely execution of tax payments, municipal fees, and utility bills, including DAWASCO, drinking water, Wi-Fi, and LUKU.
- Maintain an accurate logbook for all payments and expenditures.
5. Project Acquisition & Supervision
- Assist in acquiring new projects via e-procurement platforms like NeST and direct outreach.
- Schedule and conduct site visits to monitor project progress and ensure operational efficiency.
6. Event Coordination
- Collaborate in organizing marketing events, pop-up sales, and seasonal activities.
- Ensure smooth execution of events to meet company objectives.
Qualifications and Requirements
- Advanced Diploma or Bachelor’s degree in Business Management, Accounting, Finance, Business Administration, or a related field from a recognized institution.
- Ability to multitask and work with minimal supervision while demonstrating flexibility and solution-oriented thinking.
- Availability to work in hybrid settings (office and site-based) and travel as needed, including outside Dar es Salaam.
- Strong organizational and interpersonal communication skills.
- Proficiency in Microsoft Office Suite.
- Familiarity with the NeST e-procurement platform.
- Fluent in English (written and spoken).
- Capable of managing high-pressure tasks and meeting deadlines.
How to Apply
Interested candidates are encouraged to apply using the provided form below.
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