Position Overview:
The Kilombero Community Charitable Trust (KCCT) is seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our dynamic team. This role is critical in ensuring the efficient operation of our daily activities and supporting the organization’s overall goals.
Key Responsibilities:
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Managing Correspondence:
- Handle incoming and outgoing emails, phone calls, and other forms of communication.
- Respond promptly and professionally to inquiries.
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Scheduling and Coordination:
- Organize and manage meetings, appointments, and travel arrangements for team members.
- Maintain up-to-date calendars to ensure seamless operations.
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Office Management:
- Oversee office supplies, equipment, and facilities to maintain an organized and efficient workspace.
- Coordinate repairs and manage inventory of essential supplies.
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Data Entry and Record Keeping:
- Update and maintain accurate records in databases, spreadsheets, and filing systems.
- Ensure data is easily accessible and properly archived.
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Compliance:
- Uphold confidentiality and adhere to company policies, procedures, and legal requirements.
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Time and Expense Management:
- Track employee hours, prepare timesheets, and process expense reports accurately and efficiently.
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Miscellaneous Tasks:
- Take on ad-hoc administrative projects and tasks as assigned by management to support office operations.
Qualifications and Experience:
- Diploma in Business Administration or a related field.
- Proven experience in a similar administrative role, preferably in a professional office setting.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving, organizational, and time management skills.
- Excellent written and verbal communication skills in English and Swahili.
- Ability to work independently and collaboratively within a team.
Terms of Service:
The successful candidate will be hired on a contract basis.
Application Deadline:
Submit your application no later than 30th December 2024. Only shortlisted candidates will be contacted.
Equal Opportunity Employer:
Kilombero Community Charitable Trust values diversity and inclusivity. We strongly encourage women and individuals with disabilities to apply.
How to Apply:
Interested candidates can apply by following the link below:
CLICK HERE TO APPLY
Be part of a team that makes a meaningful impact in the community. Apply now!
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