Position Overview:

The Kilombero Community Charitable Trust (KCCT) is seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our dynamic team. This role is critical in ensuring the efficient operation of our daily activities and supporting the organization’s overall goals.

Key Responsibilities:

  1. Managing Correspondence:

    • Handle incoming and outgoing emails, phone calls, and other forms of communication.
    • Respond promptly and professionally to inquiries.
  2. Scheduling and Coordination:

    • Organize and manage meetings, appointments, and travel arrangements for team members.
    • Maintain up-to-date calendars to ensure seamless operations.
  3. Office Management:

    • Oversee office supplies, equipment, and facilities to maintain an organized and efficient workspace.
    • Coordinate repairs and manage inventory of essential supplies.
  4. Data Entry and Record Keeping:

    • Update and maintain accurate records in databases, spreadsheets, and filing systems.
    • Ensure data is easily accessible and properly archived.
  5. Compliance:

    • Uphold confidentiality and adhere to company policies, procedures, and legal requirements.
  6. Time and Expense Management:

    • Track employee hours, prepare timesheets, and process expense reports accurately and efficiently.
  7. Miscellaneous Tasks:

    • Take on ad-hoc administrative projects and tasks as assigned by management to support office operations.

Qualifications and Experience:

  • Diploma in Business Administration or a related field.
  • Proven experience in a similar administrative role, preferably in a professional office setting.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Strong problem-solving, organizational, and time management skills.
  • Excellent written and verbal communication skills in English and Swahili.
  • Ability to work independently and collaboratively within a team.

Terms of Service:
The successful candidate will be hired on a contract basis.

Application Deadline:
Submit your application no later than 30th December 2024. Only shortlisted candidates will be contacted.

Equal Opportunity Employer:
Kilombero Community Charitable Trust values diversity and inclusivity. We strongly encourage women and individuals with disabilities to apply.

How to Apply:
Interested candidates can apply by following the link below:
CLICK HERE TO APPLY

Be part of a team that makes a meaningful impact in the community. Apply now!

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