Senior Document Controller – HR
Exciting Career Opportunity at Geita Gold Mining Ltd
About Geita Gold Mining Ltd (GGML):
Geita Gold Mining Ltd (GGML) is Tanzania's premier gold mining operation, located in the vibrant Geita Region. As a subsidiary of AngloGold Ashanti, a global leader in gold production headquartered in Denver, USA, GGML prides itself on operational excellence. With activities spanning over ten countries on four continents, GGML is strategically positioned in the Lake Victoria Goldfields, approximately 120 kilometers from Mwanza City and 20 kilometers southeast of Lake Victoria.
Our operations are centered in Geita, just 5 kilometers from the rapidly growing town of Geita, with additional support from our office in Dar es Salaam.
We are currently inviting passionate, driven, and ambitious individuals to join our team by applying for the following role:
Position Details
Position Title: Senior Document Controller – HR
Department: Human Resources
Contract Type & Duration: Permanent
Reporting To: Administration Superintendent
Number of Positions Available: One (1)
Role Purpose:
The Senior Document Controller is tasked with ensuring that GGML's documents are meticulously maintained, organized, and compliant with company standards and regulatory requirements. This role involves managing both physical and digital records and overseeing digitization initiatives, ensuring seamless document access and security for the organization.
Key Responsibilities:
- Administer and maintain GGML's document control systems in accordance with company policies.
- Provide expert guidance to departmental managers and document assistants on document control procedures.
- Collaborate with Human Resources and Legal teams to review and update company policies, standards, and procedures.
- Create and disseminate document templates for various organizational needs.
- Oversee the proper filing and digitization of documents, ensuring accessibility and security.
- Manage controlled document registers, monitor changes, and ensure compliance with change protocols.
- Facilitate secure and efficient retrieval of records for authorized personnel.
- Collaborate with the Digital Technology team to enhance document management systems and maintain confidentiality.
- Train employees on the effective use of document management platforms, including SharePoint and Document Kiosk.
- Supervise the digitization project, ensuring timely and accurate execution.
- Conduct regular audits on document management compliance and provide reports to management.
Qualifications and Skills:
Educational Requirements:
- Diploma or higher in Records Management, Library & Archives Studies, Project Management, Information Technology, Computer Science, or Business Administration.
- Vocational qualifications in secretarial or administrative duties with substantial document control experience will be considered.
Experience:
- 3–5 years of experience in document control or records management roles.
- Proven track record in designing and managing document control systems.
- Hands-on experience with MS Office and document management platforms such as SharePoint.
Technical Skills:
- Proficiency in Electronic Document Management Systems (EDMS).
- Experience with web-based tools and intranet management is advantageous.
- Knowledge of Tanzania Library and Archives protocols is a plus.
Key Competencies:
- Strong organizational and analytical skills.
- Attention to detail and a methodical approach to record management.
- Effective communication and team collaboration abilities.
Application Process:
Interested candidates should submit the following documents:
- A detailed CV.
- Copies of relevant certificates.
- A cover letter addressed to:
Senior Manager – Human Resources, Geita Gold Mining Ltd.
Subject Line: “Senior Document Controller – HR.”
How to Apply:
- Visit our recruitment portal and apply via the "Apply Now" button.
- For a detailed step-by-step guide on the application process, visit our website at www.geitamine.com.
- Ensure all applications are submitted before 19th January 2025 at 5:30 PM.
Important Notes:
- Internal applicants must have their application endorsed by their HOD or MoR.
- Only shortlisted candidates will be contacted for interviews.
Caution – Beware of Fraudulent Job Offers!
GGML does not charge any fees for job applications. If you suspect fraudulent activity, report it immediately to:
- Security Department: Call +255 28 216 0140 Ext. 1559
- Whistleblowing Channels:
- SMS: +27 73 573 8075
- Email: speakupAGA@ethics-line.com
- Online: www.tip-offs.com
Requisition ID: 25952
Category: Administration
Salary: Competitive
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