EMPLOYMENT OPPORTUNITY – OFFICE MANAGEMENT SECRETARY II (13 POSTS)
(One-Year Contract, Renewable Once)
The College of Business Education (CBE) invites applications from suitably qualified Tanzanians to fill thirteen (13) vacant positions for Office Management Secretary II on a contractual basis.
About CBE
The College of Business Education is a Public Higher Learning Institution established by an Act of Parliament (Act No. 315 R.E 2002). The college specializes in training, research, and consultancy in various business-related fields, including Accountancy, Procurement & Supplies, Marketing Management, Metrology & Standardization, ICT, and other disciplines.
To enhance efficiency in its operations, the College seeks competent individuals to join its team in facilitating effective teaching, learning, and research activities.
1. Position: Office Management Secretary II (13 Posts)
1.1 Entry Qualifications
Applicants must possess:
✅ Form IV or Form VI certificate
✅ Diploma in Secretarial Studies (NTA Level 6) from a recognized institution
✅ Proven proficiency in Shorthand Writing at:
- 100 words per minute (WPM) in English
- 100 WPM in Hati Mkato (Kiswahili)
✅ Strong computer literacy skills in: - MS Word
- MS Excel
- MS Publisher
- Internet & Email applications
1.2 Key Responsibilities
🔹 Receive and manage incoming letters and other forms of correspondence.
🔹 Welcome visitors and direct them to the appropriate offices.
🔹 Maintain records of events such as meetings, appointments, travels, and functions, providing timely reminders and facilitation.
🔹 Handle incoming phone calls, files, and messages, ensuring efficient communication.
🔹 Provide essential information to designated officers.
🔹 Manage office supplies and maintain records of requisitions.
🔹 Receive and distribute files to the addressed officers.
🔹 Assist in preparing documents for departmental meetings.
🔹 Facilitate and provide support for official meetings.
🔹 Report and follow up on faulty office equipment repairs or replacements.
🔹 Prepare a list of office needs and follow up on procurement processes.
🔹 Type and handle confidential and open documents as assigned.
🔹 Undertake any other relevant duties as directed by superiors.
1.3 Salary Scale
💰 PGSS 4
1.4 Mode of Application
Interested candidates who meet the above criteria should submit their applications via postal mail to the address below. Each application must include:
✅ Application letter
✅ Detailed Curriculum Vitae (CV)
✅ Copies of academic certificates (Note: Testimonials and provisional results will NOT be accepted)
✅ Copy of Birth Certificate
✅ Copy of National Identification (NIDA) Card
✅ Valid contact details (email & phone number)
Submit your application to:
📩 Rector,
📍 College of Business Education,
📬 P.O. BOX 1968,
📍 DAR ES SALAAM.
1.5 Deadline for Application
🗓️ Applications must be submitted within 14 days from the date of this advertisement.
📌 Note: Successful applicants should be prepared to work at any of CBE’s campuses in Dar es Salaam, Dodoma, Mwanza, or Mbeya.
🔴 Submission via postal mail is mandatory—applications sent through other means will NOT be considered.
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