Procurement & Logistics Assistant Job Opportunity at IOM – Tanzania
Are you looking for a career that makes a real difference? The International Organization for Migration (IOM) is dedicated to advancing humane and orderly migration, and we’re seeking a highly motivated Procurement & Logistics Assistant to join our team in Dar es Salaam, Tanzania.
If you’re passionate about logistics, procurement, and working in a dynamic international environment, we encourage you to apply!
Position Details
📍 Location: Dar es Salaam, Tanzania
🕒 Job Schedule: Full-time (Day Shift)
📃 Contract Type: Special Short-Term Graded (Up to 9 months)
📌 Grade: G-4
🔗 Vacancy Type: Special Vacancy Notice
📅 Apply Before: 14th March 2025, 02:46 PM
Key Responsibilities
As a Procurement & Logistics Assistant, you will play a vital role in ensuring smooth and transparent procurement and logistics processes. Your main duties will include:
Procurement & Compliance
✔ Organize and oversee all procurement activities in compliance with IOM Procurement Policy.
✔ Process purchase requisitions (PR), requests for quotes (RFQ), bid analysis summaries (BAS), and purchase orders (POs) while ensuring approval through IOM’s authorization matrix.
✔ Maintain transparency and implement fraud prevention mechanisms.
Financial & Administrative Support
✔ Prepare Request for Payment (RFP) documents and ensure timely closure of purchase orders.
✔ Work closely with the finance team to ensure compliance with donor and organizational financial regulations.
Logistics & Asset Management
✔ Maintain an updated inventory and tracking system for all IOM assets in Dar es Salaam.
✔ Organize maintenance of office equipment (excluding IT equipment) and ensure security at IOM offices.
✔ Ensure all IOM vehicles comply with registration, taxes, and insurance requirements.
✔ Oversee the disposal of assets according to IOM procedures.
Customs & Clearing
✔ Liaise with customs and revenue officials for consignment clearance.
✔ Provide support in importation, exportation, and obtaining duty-free exemptions.
✔ Assist international staff in acquiring necessary documents, licenses, and exemptions.
Other Duties
✔ Provide logistical and procurement support to IOM programs as needed.
✔ Perform additional responsibilities as assigned by supervisors.
Required Qualifications & Experience
📌 Education:
✅ High School Diploma with 4 years of relevant experience OR
✅ Bachelor’s Degree in Law (LLB) or related fields with 2 years of relevant experience.
📌 Experience:
✔ Strong background in International, Public Procurement, or Supplier Management.
✔ Knowledge of contract management legal aspects is an added advantage.
✔ Ability to work under pressure and meet deadlines.
📌 Skills:
✔ Proficiency in Microsoft Excel, Word, and Outlook.
✔ Strong organizational and communication skills.
📌 Languages:
✅ Required: Fluency in English (oral & written).
✅ Desirable: Knowledge of French and/or Spanish.
✅ Alternative Required Language: Kiswahili.
Core Competencies
IOM seeks individuals who embody these five key values:
✅ Inclusion & Respect for Diversity – Celebrates cultural differences and fosters an inclusive work environment.
✅ Integrity & Transparency – Upholds high ethical standards.
✅ Professionalism – Maintains composure and excellence in daily tasks.
✅ Courage – Takes a stand on important issues.
✅ Empathy – Treats colleagues and stakeholders with respect and fairness.
Additional Information
⚠ Important Notes:
- Any offer for this position is subject to funding confirmation.
- This recruitment process may be used to fill similar roles within the next 24 months.
- This role is open to local applicants only (valid residence and work permits required).
- Candidates must pass a medical fitness certification and obtain necessary governmental authorizations.
- IOM has a zero-tolerance policy on sexual exploitation, abuse, harassment, and discrimination.
- IOM does not charge any fees at any stage of recruitment.
🔗 For More Opportunities: Visit IOM Careers and Job Vacancies
📢 Ready to Join IOM? Apply Now!
👉 TAP / CLICK HERE TO APPLY
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